4 Ways to Simplify Room Scheduling

Reserve conference rooms without worrying about double bookings with these advanced solutions

Finding an available room to conduct meetings may seem like a simple enough task, but it comes with its fair share of challenges.  Double bookings are a common occurrence that cause inconvenience to both parties involved. Fortunately, there are ways to simplify the room scheduling process. Read on to discover how experts can improve the room booking experience in your Denver, CO, office.


1.     Choosing a Suitable Room Booking System

One of the very first things that an expert will do is find you a suitable room booking system. The system includes both software and hardware components needed to streamline the booking process. Based on your company’s requirements, you will be provided with multiple choices for booking including via common email clients or apps. 

2.     Implementation of Touch Panels 

By adding a touch panel right outside the conference room, employees can view when a room is in use and see what meetings are scheduled throughout the day. It helps prevent double bookings and increases transparency, which saves hassle, time, and money.In addition to providing real-time availability of the rooms, these touch panels also allow workers to book, extend, and cancel their reservations with a simple press of a button.

3.     Convenient Bookings Through Mobile Applications

Workers can simply download the app for your room scheduling software on their smartphones, tablets, or other mobile devices and check the real-time availability of conference rooms. This is a more convenient solution than typical email clients or in-wall touchpanels as it allows you to book rooms from anywhere with a single tap of your fingers.

4.     Integration of Occupancy Sensors

If you want to go beyond touch panels and mobile applications, occupancy sensors are the solution you’re looking for. While both the aforementioned technologies are enough to have a working room booking system, occupancy sensors minimize the chances of conflict even more.

When a room is in use, the activities will be relayed to the room booking system. As a result, there will be little or no chances of errors during reservations, making the process even simpler.Moreover, if a room is booked yet there is no activity in the room, the reservation can be canceled so that the vacant room can be used by someone else.

Do you want to improve the room scheduling experience at your company? Choose King Systems to unlock advanced booking systems that offer a seamless flow and complete transparency throughout. We provide the best services in Denver, CO, and across the nation. Call (303) 410-0924 to get started. You can also fill out an easy online contact form to get more details about our services.