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Conference Room Technology Planning Checklist

The complete step-by-step guide to planning, budgeting, and implementing your conference room technology project

What's Included:

  • 4-phase implementation checklist
  • Vendor evaluation scorecard
  • Budget planning worksheet
  • Timeline template
  • Red flags to watch for

Conference Room

Planning Checklist

Define room purpose and capacity
Assess current technology gaps
Set budget range
Identify decision-makers
Review vendor proposals
Compare technology options
+ 40 more action items...
King Systems
PDF Checklist • Printable • Editable

46-Point Comprehensive Checklist

Organized by project phase for easy follow-along

Phase 1: Planning

Week 1-2 • 12 Items

  • Define room purpose
  • Count participants
  • Assess technology gaps
  • Set budget range
  • + 8 more items

Phase 2: Design

Week 3-4 • 14 Items

  • Review vendor proposals
  • Compare technologies
  • Evaluate display sizes
  • Select audio solution
  • + 10 more items

Phase 3: Budgeting

Week 5 • 8 Items

  • Get detailed quotes
  • Include installation costs
  • Factor in licensing fees
  • Budget for training
  • + 4 more items

Phase 4: Implementation

Week 6-12 • 12 Items

  • Sign contract
  • Schedule installation
  • Coordinate with IT
  • Plan staff training
  • + 8 more items

Bonus Resources Included

Everything you need for a successful project

Vendor Evaluation Scorecard

Rate and compare integrators on 15 key criteria

Budget Planning Worksheet

Excel template to track all project costs

Red Flags Checklist

10 warning signs to avoid bad vendors

Get Your Free Checklist

  • 46-point comprehensive checklist
  • Organized by project phase
  • 3 bonus worksheets included
  • Printable PDF format
  • No credit card required

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