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The Complete 2026 Conference Room Technology Buyer's Guide

Everything you need to know to plan, budget, and implement modern conference room technology that actually works.

Inside This Guide:

  • Technology Comparison: Zoom Rooms vs Microsoft Teams Rooms vs Crestron
  • Budget Planning: Detailed cost breakdowns from $15K to $500K+
  • Vendor Selection: Questions to ask and red flags to avoid
  • Implementation Timeline: From design to go-live in 8-12 weeks
  • Bonus: ROI Calculator Worksheet & Technology Checklist

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2026 Conference Room

Technology Buyer's Guide

A comprehensive guide to planning, budgeting, and implementing modern conference room technology

King Systems
30-Page PDF Guide
FREE
DOWNLOAD

Trusted by Colorado's leading organizations:

Wells Fargo Kaplan Kirsch Donor Alliance Colorado School of Mines City of Aurora

What You'll Learn

This comprehensive guide covers everything you need to make informed decisions about conference room technology.

1

Technology Options

  • Zoom Rooms vs Microsoft Teams Rooms
  • Crestron control systems explained
  • Display technology: Projectors vs LED walls
  • Audio solutions that actually work
2

Budget Planning

  • Small rooms: $15K-$50K breakdown
  • Medium rooms: $50K-$150K options
  • Boardrooms: $150K-$500K+ features
  • Hidden costs to budget for
3

Vendor Selection

  • Critical questions to ask integrators
  • Red flags and warning signs
  • How to check references properly
  • Contract must-haves
4

Implementation Timeline

  • Week 1-2: Planning and design phase
  • Week 3-6: Equipment procurement
  • Week 7-10: Installation and programming
  • Week 11-12: Testing, training, and go-live

Bonus Resources

  • ROI Calculator Worksheet (Excel)
  • Technology Planning Checklist
  • Vendor Evaluation Scorecard
  • Sample RFP Template

Get Instant Access

  • 30-page comprehensive guide
  • Instant PDF download
  • Bonus worksheets included
  • No credit card required

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"King Systems' expertise helped us navigate the complex world of conference room technology. Their recommendations saved us time and money while delivering exactly what we needed."

Sarah Johnson

IT Director, Kaplan Kirsch & Rockwell

Why Trust King Systems?

Over 22 years of experience delivering conference room technology that works.

22+

Years Serving Colorado

1000+

Projects Completed

24/7

Support Available

98%

Client Satisfaction

Ready to Get Started?

Download your free guide and start planning your perfect conference room today.