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The Complete 2026 Conference Room Technology Buyer's Guide

Everything you need to know to plan, budget, and implement modern conference room technology that actually works.

Inside This Guide:

Technology Comparison: Zoom Rooms vs Microsoft Teams Rooms vs Crestron
Budget Planning: Detailed cost breakdowns from $15K to $500K+
Vendor Selection: Questions to ask and red flags to avoid
Implementation Timeline: From design to go-live in 8-12 weeks
Bonus: ROI Calculator Worksheet & Technology Checklist

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2026 Conference Room

Technology Buyer's Guide

A comprehensive guide to planning, budgeting, and implementing modern conference room technology

30-Page PDF Guide

FREE
DOWNLOAD

What You'll Learn

This comprehensive guide covers everything you need to make informed decisions about conference room technology.

Technology Options

Zoom Rooms vs Microsoft Teams Rooms
Crestron control systems explained
Display technology: Projectors vs LED walls
Audio solutions that actually work

Budget Planning

Small rooms: $15K-$50K breakdown
Medium rooms: $50K-$150K options
Boardrooms: $150K-$500K+ features
Hidden costs to budget for

Vendor Selection

Critical questions to ask integrators
Red flags and warning signs
How to check references properly
Contract must-haves

Implementation Timeline

Week 1-2: Planning and design phase
Week 3-6: Equipment procurement
Week 7-10: Installation and programming
Week 11-12: Testing, training, and go-live

Bonus Resources

ROI Calculator Worksheet (Excel)
Technology Planning Checklist
Vendor Evaluation Scorecard
Sample RFP Template

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30-page comprehensive guide
Instant PDF download
Bonus worksheets included
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"King Systems' expertise helped us navigate the complex world of conference room technology. Their recommendations saved us time and money while delivering exactly what we needed."

Sarah Johnson

IT Director, Kaplan Kirsch & Rockwell

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